Executive Assistant

Job No: MRS14
Location: Maple Ridge, BC

Summary:

Meadowridge is an independent, non-denominational co-educational school offering an IB education for students ages 3 to 17 (JK to 12), in Maple Ridge, B.C. We are accredited by many agencies (provincial, national, and international) and we work rigorously to provide a world class education.  More importantly, we seek to help children reach their potential in an environment of care where they are dignified and treated with kindness.

 Our mission is to “learning to live well with others and for others in a just community”.

 The Opportunity

We are currently accepting applications for a brilliant, detail-oriented, resourceful person to provide administrative support in our front office.  Reporting to the Deputy Head of School, this individual will play a key role in the Front Office Team supporting operations and a variety of projects across the School. 

Service Excellence

-Advanced proficiency with software applications/programs
-Provide a high level of administrative support ensuring quality service and professionalism at every interaction
-Schedule and organize meetings, including preparation and co-ordination of facilities, calendar management, pre-mail preparation, arranging required equipment, refreshments, etc., as required

-Exhibit attention to professional dress, exemplary manners and general etiquette.
-Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.

Operational Effectiveness

-Highly resourceful, pro-active and organized
-Must be able to manage multiple tasks under tight timeframes, and be a self-starter who is able to work both independently and function well within a team
-Provide proactive, accurate, organized and efficient administrative support; schedule and organize meetings, manage calendars, create and maintain files, and perform other assignments as required.
-Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate.
-Prioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities).
-Efficiently manage expectations/concerns through strong communication skills, both verbal and written.
-Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks.

Teamwork/Support

-Be an effective resource and flexible in adjusting to changing work priorities.
-Participate fully as a member of a team and contribute to a positive work environment.
-Support the team by continuously developing knowledge in own area.

Qualifications/Skills/Experience

-Advanced skills in Microsoft Office suite and technical capability is essential
-Previous experience as an Executive Assistant would be an asset

-Strong ability to work independently and operate in a proactive and resourceful manner
-Strong relationship building skills are essential to the role

-Ability to act with tact and discretion

-Impeccable attention to detail and accuracy

-Positive and customer focused attitude

Our ideal candidate will have a minimum of 3 years administrative experience in a high volume environment, strong organization and analytical skills and be fluent in spoken and written English.  Mandarin speaking will be considered an asset.

Please note, to qualify for this role you must be willing to participate in a criminal background check. This is a full time, year round position.

If you are a highly organized, bright and personable individual with strong attention-to-detail, then we want you on our team!   

Working at Meadowridge 

At Meadowridge, you won't just be 'coming to work' each day. You will be building a successful career in an organization that genuinely cares about its employees and their success.

In recognition of your hard work and dedication, you will receive an attractive remuneration package, plus a great range of benefits, including:

  • Free financial planning and advice
  • A personal development allowance
  • Additional 5% of salary for use towards benefits
  • RRSP contributions of 4% of salary
  • RRSP matching of up to 5% of salary after year 1
  • Monthly staff get-togethers and birthday celebrations
  • End of year, start of year and Christmas parties

This is a unique opportunity to join a team of a community-driven company, at an exciting time. Furthermore, you will enjoy being part of a working environment that promotes personal and professional growth in an atmosphere of trust, respect, and collaboration. 

Don't miss this opportunity to develop your skills and experience with our growing organization. Apply today! Please submit a cover letter and resume.

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About Meadowridge

Meadowridge is an independent, private, coeducational, secular, International Baccalaureate (IB) school teaching students from Junior Kindergarten (pre-k) to Grade 12, located in British Columbia near Vancouver.